Unifyed Announces General Availability of Student Admit v9.4

Saturday – February 15, 2020

Unifyed Student – Admit | Release 9.5

Unifyed Release Notes provide information on the new features, enhancements and bug fixes in each release. Click on the release below to learn more about what Unifyed delivered in recent Unifyed Student – Admit releases.

New Features

CAPTCHA Implementation

A new security feature called CAPTHA has been implemented for both the Self-Service and Inquiry forms. CAPTHA prevents robot entry to the forms by requiring a valid response to a visual test. This feature is enabled or disabled from the Institutional Defaults settings at the institution level.

New Financial Aid Fields

Two new fields, “Is Financial Aid Awarded” and “Financial Aid Award Date” have been added to the Applicant record, and are located in the Financial Aid section of form. These fields may aid in flagging applications when institutions are sending Financial Aid Award Offer letters. The “Financial Aid Award Date” is exposed only when “Is Financial Aid Awarded” is indicated as “Yes”.


Entity Financial Aid Fields

The financial aid fields “Financial Aid Status”, “Date Filed” and “Financial Aid Receipt” have been moved to the entity level. Entity data is defined as data which occurs once for a person (as identified by a unique Email address) and is common and shared by any/all Prospect and Applicant records existing for that person. Thus updating any of these fields on one record, will reflect on all records.

Prior Name Field Enhancement

Prior name tracking has been improved on the Applicant, Prospect and Employee forms, by the retention of all historical name changes. Before this change, only the latest occurrence of a prior name was recorded. Prior name tracking is invoked any time a change is made to the First Name, Middle Name or Last Name fields, by saving the concatenated string of these fields before any updates are saved. All prior names are now displayed in a grid, in reverse chronological order with the most recent entry at the top.

Institution Validation Table Entries

Additional entries can be made to the Institution Code Validation table to ensure that there are no missing institutions when historical academic data is being entered for a Prospect or Applicant. Unifyed Admit initially populates this Validation table with the College Board Industry Standards list, which has a 6-digit CEEB code. For this reason, the code for any new entry to the table will be limited to a maximum of 5 digits to prevent any conflict in maintenance, if and when the College Board list is updated in the future.

Standard Values in Validation Table

A recent release (9.2) introduced Address Settings which, when enabled, mandate that only “Home” and “Mailing” address types are allowed on the Self-Service form. The successful implementation of this feature is dependent on the existence of the “Home” and “Mailing” address types being in the Address Type Validation table. To this end, “Standard Values” in Validation tables now define entries in Validation tables which are implemented by Unifyed Admit, and with the exception of the Title, cannot be modified by the institution. At this time, the “Home” and “Mailing” address types are new Standard Values, with codes “H” and “M” respectively.

Address Settings by Calendar Type

A recent release (9.2) introduced Address Settings which, when enabled, mandate that only “Home” and “Mailing” address types are allowed on the Self-Service form. This setting has been extended so that it is configurable at the Calendar Type level.

Data Imports Duplicate Records

Improvements to the import process for Applicant files are achieved with enhanced options available for managing potential duplicate records. Enhancements include viewing data from all potential duplicate records side by side, with record level options, as well as field level resolution.

Merging Duplicates

Existing Applicant records can be updated with incoming data on a field by field basis, by identifying fields to be updated by selecting the new value from the column which contains the desired data.

Capture Historical Academic Record

On the Self-Service form, an affirmative response to the “Have you ever attended another college” will require that the Applicant identify the previously attended college, and will automatically engage the Historical Academic Data entry form with “College” selected as the institution type. If the historical data is not entered, then the response to the “Have you ever attended another college” will revert to “No”. Additionally, changing the response to the “Have you ever attended another college” from “Yes” to “No” by the user, will remove any historical, college type, academic data entries (based on user confirmation at the warning pop up message box). This enhancement will not prevent the Applicant from adding additional historical academic data, for either “College” or “High School” type, but will ensure that at least one college entry is made when the user indicates another college has been attended.

Extending Phone Extension Limit

This enhancement expands the phone extension field length to a maximum of 6 digits on all contact fields on the Prospect, Applicant and Employee forms, for both Self-Service and Administrative sites.

Historical Communication Tasks

Communication tasks can now be created as “Historical Communications” to ensure that all interactions with a Prospect or Applicant can accurately and completely be recorded in Unifyed Admit.

Opt-Out Impact on Immediate SMS/Email

When sending an immediate Email or SMS communication to a list of Prospects or Applicants from the list page, the user will be informed about any intended recipients who have opted out of that communication method, and are ineligible to receive the communication. The user can choose to proceed or cancel the operation; proceeding will deliver the communication to only those who have opted in.

Decision Tasks Improvement

Updates to Decision Task management, available from the navigation bar under Application Settings > Decision Task, include the following improvements:

  • Calendar Type is selected first and determines the valid values in the Decision Description drop down list box.
  • Call has been added as a type.  The complete list of types are: Call, Email, Paper Mail, SMS.
  • Campaign has been added as an optional data element; valid values are provided by the Campaign Validation table.
  • An engaged toggle switch, labeled “Trigger Task on Decision”, indicates the task communication should be delivered immediately after the selected decision has been rendered on the Application.  The alternative is to schedule a delay in the delivery.
  • Delivery of the Task communication can optionally be scheduled for an indicated number of days after an event.  At this time, the only applicable event is “After Decision”.  As always, pending tasks that have been assigned to an Applicant are subject to change based on changes made to the Applicant record.  A pending Decision Task communication may be deleted if a different decision is applied before the scheduled date arrives.
  • Task Rules are optional; by definition, the implied rule is that the latest decision on the Applicant record matches that of the Task template being created.  If additional conditions are desired, then rules can be added as needed, which will be evaluated at the time the decision is made for the Applicant.
  • Rule Component drop down list box contains a new entry called “Ever Previously Assigned Decision” to test whether a decision was or was not historically made on an Applicant record, depending on the selected Condition.
  • Decision Task templates will only be applied to Applicant records as they are updated, and have a decision rendered; they will not be applied, en masse, to historical data upon release.
  • Paper Mail Communications can be processed from the navigation bar Application Settings > Decision Print Task.

Updated Counties for Select Zip Codes

Unifyed Admit has been updated with the following zip code and county associations. During any data entry of an address, selecting one of the following zip codes will populate the County drop down list box with the associated values, so that the correct selection can be made by the user.

  • 08012 – Blackwood, Camden and Gloucester County
  • 08081 – Sicklerville, Camden and Gloucester County
  • 08037 – Hammonton, Camden and Atlantic County.

Manual Counselor Assignment from Application List

Manual Counselor assignment for Applicants can now be performed from the list page, in a similar manner as Recruiter assignment can be done from the Prospect list page. The Counselor icon has been added to the available options on the Applicant list page so that any number of selected Applicants can be manually assigned to a designated counselor in a single step.

Accessibility Compliance

Along with the platform, this release is compliant to WCAG conformance levels A & AA.

About Unifyed

Unifyed is here to transform education by improving access to learning, increasing student engagement, and reducing institutional costs.

Unifyed is a pioneer in higher education software and serves over 750 colleges and universities across seven countries.

Unifyed builds beautiful and easy-to-use solutions designed to help partner colleges and universities recruit, engage, educate, retain and graduate 21st century students.

Unifyed delivers affordable and flexible solutions in partnership with the higher education community that are AI-first, microservices-based, and cloud-native.

Prospective customers can book a demo or email engage@unifyed.com for further information. Existing customers can email their Customer Success Managers or unifyedcs@unifyed.com for further information.